Under the general direction of the City Controller, the Accounting Manager will divide duties between accounting and purchasing responsibilities. Accounting responsibilities may range from routine to complex and will be both ongoing and seasonal in occurrence. Purchasing functions will minimize costs and ensure quality associated with the purchasing of services, equipment and materials to support City operations. Larger dollar purchases will be done in a “centralized” manner by the Accounting Manager. However, most purchasing transactions are “decentralized”; the Accounting Manager will monitor departmental activity to promote compliance with City purchasing procedures.
The person in this position does not supervise direct reports.
EXAMPLES OF WORK
Applies a knowledge of Generally Accepted Accounting Principles necessary to fulfill a high level of accounting responsibility as assigned by the City Controller or Assistant City Controller.
Ensures compliance with the City’s purchasing policy, and recommends additional procedures and controls where needed.
Serves as the subject matter expert for the purchasing and inventory modules of the City’s enterprise software. Conducts training when necessary.
Audits the City physical inventory and related controls as needed, but no less than annually.
Participates in departmental physical inventory to assure accuracy.
Helps integrate purchasing tools, such as p-card and city credit card activity to ensure efficient and accountable purchasing programs.
Establishes vendor accounts, and develops new supply sources where vendors are inadequate.
Provides new opportunities and pursues innovative ideas to help the City secure the best pricing.
Plans, announces and presides over public bid opening meetings.
Acts in compliance with U.S. laws, including any additional requirements imposed by spending Federal funds.
Provides assistance during year-end procedures, the financial audit, and preparation of the annual budget, as needed.
All other duties or projects as assigned by the City Controller or Assistant City Controller.
Required Knowledge, Skills and Abilities:
Bachelor’s Degree from an accredited university in accounting or finance, or related field.
Minimum five years of work experience in accounting.
Any combination of education, training and experience determined by the City to provide the required knowledge, skills and abilities equivalent to those attained through requirements #1 and #2 above.
Customer service minded to satisfy a wide variety of internal customers.
Analytical mind and the ability to learn new responsibilities.
Ability to analyze economic alternatives, and make meaningful recommendations required.
Desire and ability to conduct research to find accounting and procurement solutions.
Ability to negotiate with vendors to obtain best pricing and contract terms.
Attention to detail and good time management skills.
High ethical conduct, and ability to hold individuals accountable to policies, procedures and ethical standards.
Ability to collaborate, lead, and work effectively with others.
Excellent written and oral communication skills.
Demonstrated proficiency with standard office productivity software programs, computers and related technologies.
Valid driver’s license with a good driving record.
Candidate may be required to obtain professional certification with either NIGP or NAPM within five years of employment. Any prior purchasing experience or certification may facilitate this requirement.
Prior purchasing experience or procurement knowledge preferred, but not required.