This is a Clerical Technical position with accounting and payroll responsibilities to assist the director of finance with daily actions to ensure compliance with the Wharton Center policy & procedures, the MSU Manual of Business Procedures, and verifying appropriate supporting documentation is attached when applicable. Assignments could include, but not limited to, Temp/On Call payroll processing and reconciling, regular sales revenue deposits, process accounts payable and receivable, vendor creation, general expense transactions for administrative, billing accounts, and auditing payroll transactions. Organizes monthly packets, prints financial reports for supervisor’s review. Initiates and processes purchase requisitions, travel reimbursements, disbursement vouchers, internal billings and adjusting entries while following Wharton Center policy & procedures and the MSU Manual of Business Procedures. May include preparing reports, maintaining records, reviewing Pro Card purchases, reviewing daily sales and deposits in EBS.
Must be comfortable maintaining a high level of communication while interacting with all levels of representatives within the Unit and University administration.
Process IATSE-274 and TOC bi-weekly payroll. Reconcile payroll and assign proper project codes. Maintains IATSE-274 current call list. Updates applicable labor databases. (Lead Staff) Creates TOC and CT bi-weekly labor distribution reports, as well as monthly stage managers OT necessary to reconcile and balance with ledgers. Prepares for the Director of Finance end of month adjusting entries (i.e., breakdown of the following: bi-weekly IATSE & TOC payroll by events projects & departmental office pay including gift shop, marketing, education & Staff OT, etc.) Process twice-weekly ticket office deposits and assigns proper account information for ticket sales, donations, verify backup is complete and misc. income. (Lead Staff) Processes all concessions deposits and assigning proper account information including project codes. Tracks donations brought in through the Ticket Office deposits. Processing GEC to transfer the donations and deferred income to the proper accounts. Also tracking/recording of miscellaneous income brought in through the Ticket Office (i.e., New York trip, Ovation school payments, deferring income sales, etc.) Process new TOC hiring. Process special payments for Contracted employees that are on another Units payroll. This could include special payment forms and IDT’s. (Lead Staff)
Designed and maintains, including queries, of the MS Access databases used for both the IATSE & student bi-weekly payrolls. Processes disbursement vouchers (bank wire/rush check/non-rush check) for Broadway League dues, ADA etc. Provides secondary support Misc. disbursement vouchers, artist payments, show settlements and other deposits of misc. sales revenue.
Ad hoc duties & reports as assigned
Unit Specific Education/Experience/Skills
Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software. The job may require knowledge of technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.
Candidate would possess strong skills with Microsoft Access Database or the ability to learn new software quickly. Previous experience with reading and interpreting box office ticket sales reports, tracking income and expenses by event and with the intricacies of a complex payroll is desired. Familiarity with the Kuali Financial System with the use of Sub Accounts, Sub Objects and Project Codes is preferential. Candidate should be able to meet hard deadlines, think ahead multiple steps and anticipate how data might need to be represented before it’s analyzed. Strong written and verbal communication skills are also desired.
Required Application Materials
Resume and cover letter.
Bidding eligibility ends on 11/13/2018 at 11:55 PM
Internal Number: 545009
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