A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Health and Well-being Services is seeking highly motivated candidates for the position of Accountant Intermediate to provide support for MHealthy programs and services. The successful candidate will:
-Monitor the overall department spend and report regularly on trends and overall financial condition. Develop and publish performance metrics to monitor financial performance and overall financial health. Identify opportunities for continuous performance improvement and collaborate with others as appropriate to implement them.
-Support business functions including budgeting, financial planning, accounting, reporting, chargeback for services, payroll, inventory, reconciliation, and overall financial architecture for both Michigan Medicine and campus budgets. Develop, interpret and implement complex financial/accounting concepts and techniques for financial planning and controls. Provide financial advice and recommendations to department Management. Prepare financial budgets and performance reports for presentation to MHealthy leadership.
-Lead the fiscal year end close activities and help ensure compliance with complex multi-layered policies including the University Standard Practice Guide (SPG), Business and Finance (B&F), Human Resources (UHR) and Michigan Medicine. Execute new policy adoption, as needed. Act as a consultant on financial matters including policy, procedure and compliance.
-Assist in providing key oversight for the department’s internal controls and compliance functions including the annual internal controls certification mandated by the University.
Maintain the departments accounting infrastructure with chartcoms
Coordinate accounting matters with central finance including Financial Operations, Treasurers Office and sponsored programs
Prepare journal entries on a monthly basis and ensure proper accounting standards are used
Initiate the opening of merchant accounts for use of credit cards and Remote deposits-scanner
Manage the reconciliation process for non-compensation and non-revenue items for over 61 cost centers. Work with departments to ensure proper documentation of all expenses to reconcile with the SOA/BO report. Investigate discrepancies and initiate corrections.
Manage and track department inventory, vendor payments, vendor contracts, parking passes
35% Budget, Finance & Reporting
Create budgets, update forecasts and model financial options
Prepare the MHealthy monthly financial reports Package Monthly (60+ each month) and send all reports to appropriate managers. Monitor financial reports for appropriateness
Utilize BPC, Business Objects to create analytical reports and make recommendations for management
Monitor operations for compliance with internal procedure and policies
Create business processes to ensure compliance with University policies and best practices
Review and analyze financial performance of units and summarize findings for managers
Create forecast of revenues and expenses regularly and enter them in the system
Perform various pricing and other types of analysis. Run queries and perform ad hoc analysis
Manage, update and review other internal procedure and policy documentation
Complete PCI annual certification
Act as lead in completing the annual internal controls certification. Complete gap analysis and perform random process and procedure audits
Maintain internal policies and procedures updated related to the internal control certification
Monitor operations for compliance with internal procedure and policies
Monitor staff certifications for deposit, merchant, concur approval and cash transactions
10% Time Keeping/Payroll
Collect and review for accuracy all additional pay transactions for the previous month for Group Ex, personal training and tuition reimbursements. Trouble shoot any issues related to additional pay as they arise
Process additional pays through PAR transactions and route to appropriate staff. Follow PAR transactions through to final approval to ensure timely payments to staff
Review timesheets for errors and make sure managers have approved
Maintain current list of temporary staff (primarily group ex, but also interns, WS, etc.)
Work with Group Ex supervisor to ensure accurate timekeeping for all exercise instructors
Maintain static groups for managers, including Group ex. Ensure new/terminated temp appointments are in the HRMS system accurately
Maintain accurate records of time worked/pay for all exercise instructors. Research and resolve payroll issues that arise and provide guidance to staff on time keeping and payroll issues
Communicate policies and procedure to staff as needed and ensure compliance with policies
Inform the Financial Manager of any issues with timekeeping (unapproved time, overtime, etc.)
Assist managers, as needed, with on-boarding/off-boarding staff
10% Miscellaneous & Other
Prepare expense reports, process check deposits and credit card payments
Act as advisor to staff for properly completing expense reports with the appropriate business purpose, expense account, and travel calculation and making purchases
Provide oversight for the gift card purchasing and distribution process
Provide support to the Technology Team with system implementation logics, coordination and other support as needed
Special projects as assigned
Education and Experience: Bachelor’s degree in Accounting and 2 or more years of related experience
Sound experience in fiscal operations, accounting, auditing, and payroll/timekeeping
Knowledge of University resources, information systems and applications, policies and procedures
Experience using M-Pathways, Business Objects, and Microsoft Word & Excel
Demonstrated excellent written and verbal communication skills
Demonstrated ability to work collaboratively as a team member
Ideal candidate will be someone who is highly motivated and values health and well-being
Demonstrated ability to work in fast-paced environment and maintain attention to detail
Demonstrated ability to work independently, set and manage priorities, use sound judgement, maintain strict confidentiality, multitask effectively, and meet deadlines
Demonstrated flexibility and adaptability to change
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 177964
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.