The Accounts Payable Coordinator is responsible for the processing of purchase orders, check requests and other requests for payment for goods or services rendered to the University.
Maintains the process for purchase orders by processing purchase order requests, verifying vendor information, inputting purchase orders into computer and matching invoices with payment requests. Answers vendor and employee requests for information regarding the status and process of purchase orders. Keeps purchase orders on file and produces reports and information as requested to assist budget (cost) centers with accurate budget recordkeeping. Processes check requests for accounts payable according to information submitted and in compliance with Office of Financial Affairs procedures. Verifies accuracy of information assigns account codes to invoices, inputs data into computer and produces checks and reports. Maintains records in order to verify pending payments and history of payments. Archives financial records regarding purchasing and payments. Follows up with departments and employees for accounting trail regarding receipts and proper documentation. Counts and reconciles daily cash drawer to cash, checks, credit card transactions, etc. received the prior day by Student Financial Services. Once balanced prepares deposit and scans checks into Bank Software and balances and sends deposit to bank. Records deposit and journal information on cash report and forwards to Accountant. Receive and sort mail for Division of Financial Affairs and all un-routed University mail. Ensure checks are forwarded to Student Financial Services, forward all bank, investment and confidential contracts mail to the Senior Vice President, Controller or accountants, obtain all payable invoices and statements for processing and determine destination of any remaining mail and forward or deliver to appropriate persons. Maintains subsidiary schedules/ledgers of selected accounts, including prepaid insurances and other assets, property and equipment and related depreciation, property lapse schedules, notes payable and other debt, capital lease obligations, interest expense, professional fees, insurance expense, and other as directed by Controller. Maintains CARS systems payable/purchasing tables. Processes governmental tax forms. Other duties within scope of department's responsibilities as defined by supervisor.
Basic accounting knowledge typically obtained through either a course of study or work experience; minimum two year previous work experience with accounts payable and/or purchasing, reconciling accounts, and maintaining general accounting records. Basic math skills, including addition, subtraction, multiplication and division required. Must be able to use calculator with high degree of accuracy. Must be able to input and alphanumeric data with high degree of accuracy. Ability to process checks and purchase orders according to deadlines that very widely. Computer skills, including data entry and production of reports, statements and checks. Must be able to accurately operate and maintain office machines, such as ten key calculators, multi-line telephone, copier, fax and printer. Must be able to work with large amounts of numeric data on a daily basis with a high degree of accuracy. Must be able to maintain record of transactions in an accurate and orderly fashion. Must be able to maintain a high degree of confidentiality regarding all transactions and Division of Financial Affairs functions. Must have excellent verbal and written communication skills.
Qualified candidates are invited to send their cover letter, Curriculum Vita/resume, and a list of professional references to firstname.lastname@example.org. In the subject line of the email, please reference the job title of this position to ensure timely review and distribution of your materials. This position is classified as a benefit eligible non-exempt position. Review of application materials will begin immediately and continue until the position is filled. EOE
About Siena Heights University
Siena Heights University is committed to attracting, encouraging, and retaining a highly qualified workforce to support our mission of assisting people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all. Siena Heights University is a renowned liberal arts institution located in Adrian, Mich. Siena?s success is the result of a diverse workforce coming together to help shape the future. Siena Heights University is one of the best colleges in the nation to work for, according to a new survey by The Chronicle of Higher Education.The results, released today in The Chronicle?s fifth annual report on The Academic Workplace, are based on a survey of more than 46,000 employees at 294 colleges and universities. In all, only 103 of the 294 institutions achieved ?Great College to Work For? recognition for specific best practices and policies. ?We are honored to be recognized by the Chronicle of Higher Education,? said SHU President Sister Peg Albert, OP, PhD. ?Siena Heights tries to build a sense of not only community ? but family ? for our employees. This honor reinforces our belief that Siena Heights is a great plac...e to be, not only for our students, but our faculty, staff and administration as well. We will continue to live our mission of being more competent, purposeful and ethical.?In addition, Siena Heights was only one of two institutions in Michigan to be placed on the Honor Roll, with the University of Michigan being the other. Only 42 institutions nationwide earned this special recognition for being ?the best of the best.? Those that make the Honor Roll are cited most often across all recognition categories. Results are reported for small, medium and large institutions.Siena Heights won honors in five categories this year:Collaborative governance,Confidence in senior leadership, Respect and appreciation Supervisor or department chair relationship, and Work/life balance