Essential Functions: Reporting to the Department Chair, the Department Administrator manages a team that provides a variety of administrative and business services including the management, leadership and oversight of the financial, operational, research, instructional, space and facility needs, compliance and outreach initiatives to support the Department's research and educational mission.Provide oversight through assigned staff for regulatory compliance, budgeting, monitoring, stewardship, and safeguarding the assets and department resources. Conduct cost/benefit analysis and needs assessment. Audit ledgers and maintain databases to project expenses, forecast financial performance, and ensure control over expenditures. Evaluate requests for use of departmental funds and make decisions or recommendations as appropriate. Ensure the integrity of all transactions and financial reports. Represent department in budget meetings. Establish operating policies and procedures to ensure that expenditures of departmental funds meet the needs of the Department and are allowable within university policies. Manage faculty start-up accounts; work with School of Medicine and University Budget Office for scheduled funding contributions.In collaboration with the Department Chair (Chair) develops, establishes and communicates strategic plans, innovative initiatives and long-term goals and objectives to support the mission, vision and values of the organization. Through assigned staff, provide the department's administrative support services, including but not limited to purchasing, travel management and calendaring. Assist with faculty recruiting activities. Design systems and processes, which enhance efficiency and effectiveness of internal controls. Analyze the utilization of space and create strategies to accommodate growth. Identify and implement creative solutions to maximize space utilization given the current and projected needs of the department. Oversee equipment maintenance and use. Direct the coordinationwith Facilities Planning & Management for renovation projects. Negotiate service and maintenance contracts for scientific and office equipment. Regularly meet with faculty to remedy issues related to all aspects of operations. Direct administration of the merit salary and promotion and tenure processes. Through assigned staff, manage or assists in the oversight for the preparation of grant proposals and contractual agreements and associated budgets; ensure the timely submission of proposals or agreements and progress reports, which meet institutional or departmental mandates. Serve as a liaison to faculty, School of Medicine (SoM) Research Support team, Grants and Contract Administrator and Sponsored Program Administration (SPA), Oversee all aspects of research administration, including pre and post-award, and special education program grant management. Ensure principal investigators maintain approved budgets of active awards and prevent deficits. Direct formal reporting for grant and ICR balances. Provide standardized reports to investigators on a scheduled basis. Direct processes that identify sources of funding, maintain grants database, and provide benefit to proposals.
Qualifications: Education, Certifications, LicensesBA/BS Business Administration, Health Care Administration, Human Resources, Finance, Research Administration, or related field. Advanced degree preferred. An equivalent combination of education and experience may be accepted. Experience (include the minimum years and type of experience required)At least seven years of progressively more responsible administrative experience, preferably in an academic medical center, physician practice, large multi-specialty clinic or other related health-services venture. At least three years of supervisory experience. Research administration and grants and contract management experience preferred.Demonstrated ability to establish and maintain effective working relationships and to communicate effectively with faculty, staff, administrators, students, and the public in a variety of complex, sometimes sensitive issues. Demonstrated ability to write analytical and administrative reports and other communication that are clear, concise, logical, and appropriate for a variety of audiences. Demonstrated skill in management of space, equipment, and material resources including developing utilization plans and justifying acquisitions. Demonstrated computer skills to develop financial and administrative reporting systems for cost control and financial planning and analysis; recommend hardware and software purchases; trouble-shoot hardware and software problems. Working knowledge of the principles and practices of contract and grant administration. Skill in negotiating; exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. Demonstrated ability to organize and coordinate conferences and lectures.Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at: https://wayne.edu/coronavirus
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.