The Human Resources Specialist serves as the primary point of contact with employees and potential employees. This position plays a key role in recruiting, screening and interviewing, as well as employee relations, benefits, and training. This position is responsible for managing all benefit and retirement plans. In addition, the position will work closely with the HR/Payroll Clerk for maintaining and updating the Human Resource Information System (HRIS).
Salary Range: $45,418 - $56,773
A Bachelor’s Degree in Human Resources or Business field is required along with three years’ experience in Human Resources or similar office environment.
Knowledge of human resources functions including benefits, COBRA, compensation and job evaluation, etc.
Must have knowledge of a variety of computer software applications including MS Word, Excel.
Must have experience working in an relational database or HRIS system.
Must have high level of interpersonal skills and be able to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Must be able to interact and communicate with individuals at all levels of the organization.
Strong analytical skills are required in order to gather and summarize data for reports, budget work, resolve complex administrative and interpersonal problems, and prioritize work.
Four or more years of experience in a Human Resources environment with exposure all facets of the Human Resources spectrum.
A background in Accounting with an expertise in spreadsheets is preferred.
Hiring, scheduling, and evaluating student employees.
Setting goals and objectives.
Delegating work to the student employees.
Providing assistance and support to the entire institution.
Creating a supportive working relationship.
Assist department in carrying out various human resources programs and procedures for all college employees.
Work closely with employees to ensure knowledge of and consistent practice of college personnel policies and procedures, including union contracts.
Administer employee benefit plans including but not limited to medical coverage, dental, vision, life, Section 125, short-term disability, long-term disability insurance, COBRA, TIAA Retirement plan, MPSERS Retirement plan and College 403(b) plan.
Ensures compliance with all benefit and retirement regulations. (i.e., ACA)
Provides information regarding these employee benefit plans to college employees and perspective employees and contacts benefit plan representatives as needed.
Oversees employee records, personnel files and human resource file. Works closely with the HR/Payroll Clerk to ensure processes and procedures of employment status changes (new hire, termination, promotion, etc.) comply with internal policy as well as state and federal regulations.
Oversees the integrity of Human Resource Information System records and ensures proper reports are accessible for decision making purposes.
Serve as administrator for the college’s insurance plans. Responsible for entering enrollment, deletion, and information updates for all eligible employees. Responsible for COBRA compliance.
Monitor and maintain benefit information related to employee status in HRIS.
Perform monthly benefit reconciliation and process for payment (Medical, Dental, Vision, COBRA payments, Group Life, Voluntary Group Life, Section 125).
Lead interview process with search committees for all full-time employees (joint effort between Specialist and Director).
Assist with activities associated in filling vacant positions. Compose advertisements for vacant positions. Compose and mail follow-up letters to applicants.
Manages workers compensation process including incident reporting, case management and claims.
Work with search committee members regarding access to the on-line application software and use of the software. Advise and train search committee members on legal concerns associated with the interview process.
Assist interview candidates with travel arrangements.
Coordinate and serve as the lead for the new employee onboarding process.
Assist HR/Payroll Clerk with new hire processes.
Prepare and distribute employment agreements, annual pay related documentation, and generate/distribute instructional agreements each semester.
Assist director with position evaluations (including FLSA analysis) and compensation assessments.
Assist employees with FMLA, STD, LTD and other absenteeism related paperwork and information.
Serve as a Title IX Investigator
Assist the director in the development and delivery of organizational training programs and activities.
Coordinate and manage the planning of retirement celebrations and the event planning committees for other Bay College sponsored events. (i.e., Christmas party, picnic, etc.)
Serve as a standing member on the TORCH committee, and serve on Wellness Committee, Data Standards Committee, ADA Committee, and Investment Committee.
Prepare payment requisitions for Human Resource Accounts (i.e., candidate travel, supply purchases, advertisements, etc.).
Maintain and update the Human Resources webpages.
Maintain knowledge of best practices and regulations within the profession
Assist the HR/Payroll Clerk in completing verification of employment requests.
Any other duties as assigned
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation. The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.