Application Instructions

Candidates should submit the following as one document:

1. Cover Letter / Letter of interest

2. Resume

3. One page statement that discusses/shares a recent experience; what was learned from this experience, and what you did with what you learned.
 

In order for the Career Portal system to accept a cover letter and one page statement, please include these as a page of your resume document.
 

Purpose

We are looking for an energetic, positive, and forward-thinking individual with significant experience and technical research administration competencies to join our team with a primary focus on supporting research at the School of Social Work. Reporting to the Assistant Director of Research and Finance, you will coordinate both pre-award and post-award research and financial tasks associated with grant and contract administration. We have a varied research and sponsored activity portfolio, from a variety of government agencies, foundations, and philanthropists. We will invest in your education, training, career development and certification in the area of research administration. Under FLSA, incumbents in this position are exempt.  

Title IV-E Management (~75% effort): 

As the Single Administrative Point of Contact (SAPOC) supporting this newly established Title IV-E project as a primary portion of your FTE, you will oversee the following:

Monitor project budget activity to ensure project is continuing as proposed with an emphasis on reconciliation and fiscal review while following appropriate accounting protocol and procedures

Approve expenditures within prescribed limits according to Uniform Guidance, University, and sponsor guidelines and resolve issues.

Arrange and work collaboratively with the active subcontracting institutions for post-award management. This might include items such as supplemental funds, scope of work or budgetary changes needed from each.

Regular communication with faculty and other staff members within SSW and UM to ensure proper management and continued success with this program.

Prepare and submit subsequent FY funding applications as this is funded each year with the MDHHS Master Agreement.

Research Administration Pre-Award/Post-Award Duties (~25% effort)

In addition to supporting Title IV-E, you will also oversee a small portfolio of faculty handling both pre and post-award support. Activities you would oversee include:

Assistant faculty to develop budgets and budget justifications following Sponsor, School and University Policies

Independently procure information about grant requirements for submissions from the University and/or the funding agency

Review and follow proposal submission guidelines

Prepare and maintain documents for submission packages and other communications

Assist and advise regarding University and School research policies including: project budget development, accounting principles, sponsor regulations, sponsor selection, and contract terms and conditions.

Monitor project budget activity to ensure projects are continuing as proposed with an emphasis on reconciliation and fiscal review while following appropriate accounting protocol and procedures

Approve expenditures within prescribed limits according to Uniform Guidance, University, and sponsor guidelines and resolve issues.

Arrange and process multiple requests affecting a project, such as time extensions, supplemental funds, subcontracts, subprojects, and changes in the scope of work or budgetary changes.

Regular communication with faculty and other staff members to ensure smooth transitions of project lifecycles

The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

• Possess a Bachelor's degree and a minimum of five years work experience in research administration

• Be a certified research administrator (CRA) 
• Be able to work well within with a team while also being self-motivated, flexible, reliable, and detail-oriented
• Familiarity with University of Michigan research administration systems
• Be a thinker and a problem solver with a positive attitude 
• Have stellar interpersonal/organizational skills, excellent written/verbal communication skills
• Have the ability to work under pressure in a fast-paced, multi-tasking environment, and the ability to maintain and respect confidentiality 
• Have solid computer skills and demonstrated experience in organizing and maintaining digital files and documentation
• Be able to proactively anticipate work requirements based on prior requests and instructions

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

About University of Michigan - Ann Arbor

A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.

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