DEPUTY FINANCE DIRECTOR/DEPUTY TREASURER

For the full job description and instructions to submit an application, please visit www.cityofgrandledge.com/jobs.

Supervised by:           Finance Director/Treasurer

Supervises:                 Utility Billing Clerk

General Summary:

Under the general supervision of the Finance Director/Treasurer, performs a wide variety of routine and complex supervisory, administrative, technical, and clerical work in the administrative functions of the Finance/Treasurer’s office. Acts as the Finance Director/Treasurer in that person’s absence as directed.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. Administers the accounts payable process according to established procedures. Receives invoices and distributes them to the appropriate departments for verification.  Works with vendors to reconcile invoicing issues and prepares a list for City management review.  Processes payables upon approval. Ensures all purchasing and departmental policies are followed.
2. Manages the accounts receivable process. Accepts requests from various departments, generates and sends invoices.
3. Performs and assists with all aspects of the property tax process, including tax bill preparation, tax collections, reconciling the tax roll to the assessing roll, and assists with reporting for the City’s various Tax Increment Finance (TIF) authorities. Assists in the preparation of the final property tax settlement for the County Treasurer’s Office. Assists the Finance Director/Treasurer with the preparation and mailing of tax notices and county tax settlements.  Responds to tax inquiries and related requests for information.
4. Processes and prepares all aspects of payroll for City employees. Procedures include entry of time worked, review and analysis of payroll for reasonableness and accuracy, creation and submission of checks and Automated Clearing House (ACH) direct deposits, recording and depositing related financial payroll entries, paying and reporting payroll taxes each period, providing payroll reports to various departments as needed or requested, and submitting payroll deductions to proper entities.  Completes quarterly payroll reporting to the Internal Revenue Service (IRS) and the State of Michigan, and annual W-2 reporting.  Prepares and submits monthly Sales, Use, and Withholding Tax reports to the State of Michigan. 
5. Prepares and submits monthly pension reporting for Defined Benefit and Defined Contribution plans.
6. Oversee the daily cash out process and reconcile receipts and cash balance at the end of each business day. Trains other staff members in the cash-out process as directed.
7. Supervises the preparation and collection of utility billings. Administers and executes ACH payments for water bills, including setup, reminders, and overpayments. Research any discrepancies.
8. Assists with benefit administration of the City’s employee benefit programs as directed.
9. Performs the work of subordinates as operational needs demand.
10. Performs other related duties and assignments as directed.

Required Knowledge, Skills, Abilities, and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position.  Reasonable accommodation may be provided to enable individuals with disabilities to perform the job.

• Educational requirements include a bachelor’s degree in accounting, business administration, or equivalent as required.

• Experience requirements include three (3) or more years with progressively more responsible experience in aspects of payroll processing, property tax collection, cash handling, and supervisory experience.
• Michigan Certified Professional Treasurer (MiCPT) certification preferred or willingness to obtain.
• Knowledge of the laws, ordinances, and related legislation pertaining to financial management and accounting in municipal government.
• Knowledge of the principles, practices, and techniques of bookkeeping, financial reporting, the taxation process, and payroll administration.

• Skill in the use of office equipment and technology, including computers, BS&A software, and Microsoft Office.
• Skill in training and coordinating the work of others.
• Skill in maintaining complex financial records and preparing clear and accurate reports.
• Ability to effectively communicate ideas and concepts orally and in writing and respond to public inquiries and internal requests with a high degree of diplomacy and professionalism.
• Ability to manage multiple priorities and work effectively under stress, within deadlines, and with changes in work priorities.
• Skill in responding to public inquiries and internal requests with a high degree of diplomacy and professionalism.
• Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with the public, other employees, elected officials, and vendors.
• Ability to type, enter data, and perform mathematical computations rapidly and with accuracy.

About City of Grand Ledge

The City of Grand Ledge is situated in northeast Eaton County and Southern Clinton County, Michigan. We are a growing community of over 8,000 residents, conveniently located 10 miles west of Lansing, serving as a primarily residential community for the capital region. With over 110acres of park land and historic sandstone ledges, we are known for our riverfront recreation opportunities and ample trails connected to the walking system. Our traditional downtown, industrial park, and commercial retail spaces, lend to the expanding business district. Grand Ledge provides the community focal point for an area that extends well beyond the City limits because of the commercial, civic and entertainment uses. The City of Grand Ledge is committed to providing a positive and productive work environment, where employees feel valued and trusted. Employees are expected to demonstrate professional standards for attitude, communication, respect, and leadership.

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