The Grand Rapids Symphony seeks a full-time Vice President of Finance and Administration to join our team. Reporting to the President & CEO, this leadership position is responsible for overseeing both day-to-day and long-term strategic financial, administrative, and human resources functions of an $11MM 501c3 organization and $30MM foundation. This is an office-based professional position with some nights and weekends required around concerts and events.

Key Responsibilities

Finance

• Manages organization cash flow and working capital, including monthly projections.
• Oversees day-to-day accounting and bookkeeping operations; reviews general ledger for accuracy.
• Prepares financial reports, organizational budgets, and presentations.
• Leads annual budget process; collaborates with department heads to review all budget areas.
• Participates as a member of the negotiating team throughout the Collective Bargaining process.
• Analyzes financial performance and identifies areas for improvement; provides financial guidance to other departments within the organization.
• Manages restricted funds and reviews grants for allowable use.
• Acts as an authorized signer and fiduciary for all financial accounts. Manages relationships with banks, investment managers, and other financial institutions.
• Facilitates the annual financial audit process, Form 990 preparation, and employee benefit plan audit/Form 5500 preparation.
• Oversees 401k plan operations; maintains 401k plan compliance.
• Maintains and updates financial policies, as needed.

Administration & Human Resources

• Manages legal and labor compliance and reporting processes i.e. OSHA, LARA, etc.
• Manages corporate insurance policies; collaborates with broker to resolve issues as needed.
• Oversees all information technology and cybersecurity functions; manages relationship with IT vendor.
• Executes all vendor/service contracts; supervises contract work.
• Oversees and approves bi-weekly payroll process.
• In partnership with employee benefits broker, oversees all employee benefit plans including managing contracts and reviewing invoices for accuracy.
• Maintains and updates employee handbook; develops and/or revises policies, as needed.
• Assist supervisors with employee relations, performance reviews, conflict resolution, and disciplinary procedures; escalates issues to President & CEO when required.

Supervisory Responsibilities

• Supervises Director of Finance, Director of Ticketing Operations, Director of Patron Relations, Finance Manager, and Manager of Human Resources and Volunteers positions.

Skills and Qualifications

Our ideal candidate:

• Brings a minimum of 7-10 years professional experience in a similar role; previous experience in nonprofits required.
• Has a Master’s Degree in Finance, Accounting, or Business, and prior experience with cloud-based accounting software, such as QuickBooks Online.
• Possesses strong leadership and strategic thinking skills as it relates to nonprofit finance and administration. Understands, or is willing to learn, the unique complexities of nonprofits and/or arts organizations.
• Possesses strong analytical skills and expertise in financial and accounting policies, practices, and systems. Familiarity with a variety of charitable-giving products and approaches.

Is a team player, active problem-solver, and open to new ideas. A successful candidate can provide both strategic and operational support to the President & CEO and works collaboratively with other VP-level team members to ensure coordinated management across the organization’s functional areas.