The Kalamazoo Symphony Orchestra is seeking qualified candidates for a VP of Finance & Human Resources to join our collaborative, enthusiastic team. This is primarily a finance position, with 80% of duties being strategic and financial, 20% of duties related to HR and compliance. You will report to the President & CEO and join our senior leadership team.

This is a part-time, flexible position between 24-32 hours per week, based on your availability. Much of the work may be remote, but limited, weekly in-office time may be required.

Our mission is to serve our community through outstanding musical listening and learning experiences. You will help carry out this mission in an environment where you are valued for the work you do and have an opportunity to make a difference in the community.

Position Summary:

The VP of Finance & HR is responsible for the accuracy, reporting and oversight of the KSO’s finances and will support the organization in financial stewardship, planning, analysis, risk management, and some human resources functions.

The ideal candidate will have high-level nonprofit financial and operations management experience, including financial reporting, and cash flow forecasting and projections, and will be a strategic thinker and planner. The position requires strong strategic and analytical skills and a firm understanding of donation booking, restricted vs. unrestricted grants, multi-year pledges, and board-level reporting. Candidate will provide leadership to a part-time staff of two.

This individual will be a self-starter and will be able to succeed in a dynamic, fast-paced, and growing performing arts institution. They will, ideally, have an appreciation for the arts or symphonic music.

Responsibilities:

Financial Reporting and Processing (80%)

• Maintain responsibility for regular financial reporting and analysis.
• Review monthly financial statements and endowment & investment reports.
• Assist the President/CEO in preparing and tracking the annual and monthly operating budget.
• Coordinate and lead the external audit and tax return processes and accompanying schedules. Ensure compliance with appropriate GAAP and regulatory requirements.
• Liaise with accounting partners and the Finance, Audit, and Investment Committees of the Board of Directors.
• Draft finance policies and procedures as needed.
• Process all accounts receivable activity. Prepare weekly bank deposits.
• Ensure timely and correct processing of all financial transactions, including monthly accruals and prepaid assets. Analyze accounts and process journal entries.
• Assist with financial reporting for grants and surveys.
• Forecast cash position, fund checking accounts and maximize interest income.
• Review organization general liability insurance.
• Other duties as assigned by the President/CEO

Human Resources, Payroll & Benefits processing (20%)

• Serve as a backup for processing payroll in ADP.
• Provide oversight to HR functions at the KSO, including responding to unemployment notices, and the management and record keeping of all employee benefits, including time off, health benefits, retirement, and other benefit programs.
• Completes verifications of employment, PLSF, background checks and other requests for information.

Qualifications:

• Bachelor’s degree with a minimum of five years of experience in a financial position. Non-profit 501(c)3 experience, a plus
• CPA or expired CPA, career experience equivalent will be considered
• Experience with QuickBooks and, preferred, ADP
• Able to become familiar with the KSO’s CRM system, Tessitura
• Detail-oriented, experience handling multiple projects, prioritizing workflow, and ability to meet deadlines, problem solve and work independently
• Experience with HR management
• Strong written and verbal communication skills
• Highly self-motivated, metrics driven, and goal oriented
• Ability to speak articulately with boards and high-level volunteers
• Diplomacy in handling sensitive and confidential information
• Must have strong problem-solving skills, be able to work as part of a high-functioning team

The Kalamazoo Symphony offers a competitive salary, ranging from $55,000-$75,000 per year, based on the decided number of hours per week. This position is eligible for some benefits.

About the KSO

Making symphonic music a part of everyday life for over 100 years, the Kalamazoo Symphony Orchestra serves its community through lifelong musical experiences and learning throughout our community. The KSO is actively collaborating with other Kalamazoo area organizations to inspire, care for, educate, and connect people through the arts. The KSO is the state’s third-largest orchestra, with a professional roster of more than 80 musicians and a dedicated administrative staff working together to curate exceptional symphonic music, world-class guest artists, and vibrant educational programs.

The KSO receives major support from the Kalamazoo Community Foundation and the Irving S. Gilmore Foundation, and is supported by the Michigan Arts & Culture Council. The KSO is a member of the most recent cohort of the Catalyst Incubator Fund of the League of American Orchestras to advance equity, diversity, and inclusion in the orchestra field. Kalamazoo Kids in Tune, an innovative after-school orchestra immersion program, has received recognition from Carnegie Hall’s Weill Music Institute. The KSO also receives generous support from other local, state, and national foundations and private and corporate support.

To Apply:

To apply for this position, please submit a cover letter of introduction outlining your specific experience and qualifications, and a resume in PDF format to at HR­­@kalamazoosymphony.com. For best consideration, please apply by August 8, 2025. Applications will be considered until the position is filled. No phone calls, please.

At the Kalamazoo Symphony Orchestra, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, age, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Candidates from all backgrounds and walks of life are encouraged to apply. Additional information about the Kalamazoo Symphony Orchestra can be found on our website at KalamazooSymphony.com.

The Kalamazoo Symphony Orchestra is an equal opportunity employer.